How it works
Documents come in, each agent does its part, and the decisions that need a person come to you.
One document, start to finish
Nine steps, from a photo of an invoice to a period nobody can post into. Setup comes before all of this; it is described further down.
A supplier invoice, a receipt, a credit note, a bank statement, a contract or a goods-received note. Send it by WhatsApp, forward it by email or upload it. Your suppliers do not follow your filing system, and they do not need to.
The document is classified and its header fields are read: supplier, number, date, amounts, tax registration number. It is stored once and linked to whatever it goes on to touch: the bill, the journal, the bank match.
If the same invoice arrives twice, by a second channel or a second sender, the copy is recognised and held. It does not reach the ledger, and it does not reach a payment run.
Hysaab looks at how you have posted this supplier before and proposes the same account, with its confidence and the history behind the proposal shown beside it. A bill that crosses the capitalisation floor you set is proposed as an asset, not an expense.
Each invoice is tested against the UAE tax-invoice criteria: the supplier’s TRN, the words “Tax Invoice”, the date, the description, the amounts. If a criterion fails, the input VAT is held. You see which rule failed, the amount held and the usual remedy, which is a corrected copy from the supplier.
A coding below the confidence gate, an invoice that fails the tax test, a variance with no clear explanation, a write-off. Each arrives as a decision with the reason, the evidence and enough detail to act on. The aim is a short list.
Work that clears your approval rules is posted to the accounting system you already use. Every journal keeps who posted it, who confirmed it, the commentary explaining why it exists and the documents behind it.
A reclassification records who gave the instruction and who confirmed it. A mistake is reversed with a mirrored entry and its own reason. Nothing is deleted.
Statements arrive by feed or upload. The arithmetic and the opening balance are checked first, then each line is matched: supplier payments to bills, customer receipts to invoices. What cannot be matched is listed with its detail and carried onto the close checklist. You get the count, not a green tick that hides the gaps.
The close cockpit shows what Hysaab has done, what is still open and what needs a person. When an expected supplier bill has not arrived, an accrual is proposed with its basis for you to approve. Depreciation, prepayment releases and the end-of-service provision are prepared as typed journals.
Movements against last month are reviewed by account. Those within your threshold are marked in line; the rest are explained where the books support an explanation, or brought to you as a question.
When the gates are clear, you close and lock. The button is yours to press. The lock then applies to everyone, Hysaab included, so a reported quarter stays as you reported it.
In the workspace
Each screen below is a capture of the Hysaab workspace running its sample dataset. Select any of them to see it in full.
Steps 03 and 04 / On screen
Open payables arrive with the proposed account and its confidence, the tax-invoice result and the VAT recovery position. A duplicate is held, not booked twice.
Open payables, sample data: coding with its confidence, the tax-invoice result, the VAT position and a duplicate bill held.
Step 05 / On screen
When a coding falls below the confidence gate, a tax invoice fails the rules or a supplier’s price rises with no contract change on file, Hysaab stops and brings it to you. It tells you what your policy says and asks you to make the call.
The review queue, sample data: four decisions, each with its agent and confidence; the open one holds input VAT until the invoice is corrected.
Steps 08 and 09 / On screen
Proposed accruals sit beside their basis. One checklist covers Hysaab’s side of the close and another covers your ledger’s side. The lock is gated, and it waits for you.
The close cockpit, sample data: proposed accruals, the ledger’s checklist and the gated lock.
Around the document
Prepared from your own policies, shown with the evidence, and decided by you.
Receivables
Reminders are drafted inside a cadence you set once, and they send only once you have approved it. Promises to pay are logged and receipts are matched to their invoices. Write-off exposure is measured against your own provision ladder; when it crosses a threshold, the choice to write down, escalate or wait comes to you.
Tax
The VAT position builds through the month from invoices that have already been tested, so the return is a review, not a build. VAT and corporate tax turnover are reconciled to each other, with the difference explained. KSA entities take the 15% rate from their country setting. You review and file; Hysaab does not submit returns.
Fixed assets
Each capitalised item keeps its cost, useful life, method and net book value, with where it is and who holds it. Depreciation is prepared monthly across your asset classes, and prepayments release on the schedule you set up once.
End of service
The end-of-service provision follows the UAE 21 and 30-day rule and picks up the change in rate when an employee passes five years of service. For a fuller IAS 19 valuation, use the free actuarial EOSB calculator.
Findings
Hysaab watches the pattern of your spend and raises what deserves a look: a supplier’s rate that has risen with no contract change on file, a credit note never offset, VAT held because one field is missing. Each finding comes with the documents that support it.
Your accounting system
Hysaab is not a replacement for your accounting software. It prepares the work and posts approved journals to Xero, Zoho Books, QuickBooks, Odoo, Wafeq or ERPNext, which remains the system of record.
See the integrationsIt writes, and it communicates
The agents do more than prepare work on a screen. They write to the people the work depends on, on the channels you already use.
Customers
Reminders follow the collections cadence you set, with a statement of account from the second reminder. They wait for your approval unless you switch on auto-send for routine ones; escalations always come to you.
Missing documents
Money that left the bank with no bill behind it gets one friendly ask, on WhatsApp or by email. Reply with a photo and it goes straight into intake.
Your team
Send a question or a task. The agents work it against your books and reply on the same channel, with the figures and the entries behind them.
The ledger
Accruals, reclassifications and corrections arrive as drafted journals with their basis. You approve, and they post to the ledger you already use.
Where it stops
Hysaab does not pretend to make your judgement calls. These limits hold on every screen, whatever the instruction.
An item below the confidence gate is not posted on a hunch. It is brought to a person with the reason it was stopped.
A questionable reclassification, manual journal or payment instruction is challenged with the concern, and some are refused outright. An override needs a written reason, and the reason is recorded with the entry.
Payment runs are prepared for you, never executed for you. Collections reminders send only on a cadence you have approved.
A reversal is a mirrored entry with its own reason. The original stays in the record, with its commentary and documents.
Accruals are proposed and approved by a person. The period lock is pressed by a person. Returns are yours to review and file.
Getting started
The everyday is a message and a short list of decisions. It works because the books are connected and the rules are agreed before the first document arrives.
We look at your current workflow and the process that takes the most attention. Your accounting system, entities, scope and fees are confirmed upfront. A clear fit comes before any commitment.
We help connect Hysaab to the accounting system you already use: Xero, Zoho Books, QuickBooks, Odoo, Wafeq or ERPNext. Your chart of accounts is mapped across, and your posting history gives the coding its context.
No accounting system yet? Tell us. Hysaab can keep the books until you are ready to choose one. The detail for each system is on the integrations page.
Every connection starts in Observe, where Hysaab reads and writes nothing. You move it to Propose, where fixes wait as drafts for your approval, or to Execute, where routine entries post directly. The trust ladder sets out each step.
Who approves what, and up to what amount. The confidence gate below which a coding comes to a person. The collections cadence, the provision ladder, the capitalisation floor and the variance threshold. These are your policies; Hysaab works inside them.
Send documents by WhatsApp, email or upload, and answer the decisions that come back. The workspace is there when you want to look closer.
UAE and KSA businesses with real books to keep: trading companies, professional services firms, logistics operators, property managers and distributors. Anyone running a month-end close, accounting for VAT, paying suppliers and chasing customers. A sole trader with a handful of invoices a month probably does not need it.
Free calculators
The calculators we kept reaching for, free and with no login. Each one runs in your browser and shows its formula, so you can check the logic and not only the answer.
All calculatorsRead on
The screens, the connections, the controls and the cost, each on its own page.
The product
Payables, receivables, the ledger, the close, documents and tax, each with a capture of the screen.
See the productIntegrations
How Hysaab connects to each ledger, and the channels documents arrive by.
See the integrationsCompliance
How the tax-invoice tests, approval gates and the evidence trail are handled.
Read about compliancePricing
Start with a free, read-only Books Check. Self-serve is from USD 199 a month for up to 100 transactions, charged once Hysaab works in your accounting system; the managed service, run with Oblique’s accountants, is scoped to your books. Every plan gives your whole team access, and the fee follows the complexity of the books rather than seats. See pricing.
Full pricing detailsLet’s talk
Bring a process that takes too long. We will follow it through the workspace with you, then confirm the scope and fees before any commitment.
Hysaab is opening by invitation. Requests are admitted in the order they arrive.